Safeguarding & Welfare 1 of 3

1. Information for All

Safeguarding The Hockey Family

Southampton Hockey Club is committed to creating and maintaining a safe and positive environment for all young people involved in hockey; we embrace and apply the framework and guidelines set by England Hockey to make sure we are using the most up-to-date and appropriate process to look after our Junior Players.

All parents, club officers, coaches, and any club volunteer or agent over the age of 18 who has contact with Junior players (under the age of 18) must be familiar with and agree to our policies regarding safeguarding.

Information for all

Parents registering Junior Players for the 2018/19 season must read and agree to the policies listed below as must all Club officers, coaches and volunteers working with young people. Policy can be found either by clicking the links or referring to the England Hockey SafeD Policy Templates, also shown below.
•Safeguarding and Protecting Young People in Hockey Policy
•Parent Guide
•Photo Consent Form for Club Activities

Please also look at the following England Hockey guidance and make sure you are aware of the policy, procedures and best practice guidance:
•Safeguarding and Protecting Young People in Hockey Policy
•Recognising Poor Practice and Abuse
•Reporting Procedures

Best Practice Guidance for the below topics can be found at the following England Hockey Link:
•Good Practice
•Social Media
•Juniors in Senior Teams
•Photography for Clubs
•Photography for Events
•Safe Data Storage

Parents, please also make note of the following documents that include:
•Child Protection Organisation Contact Details
•Role Description for the Welfare Officer

Please contact Sue Merry, our Club Welfare Officer, with any questions you may have about Safeguarding:

07889 296649

This is a complete list of the England Hockey SafeD Templates:
•1 Club Safeguarding Commitment
•2 Safeguarding Referral Form
•3 Application form for positions working with young people
•4 Role Acceptance form
•5 Reference form for positions working with young people
•6 Photo consent form for clubs
•7 Photo consent form for events
•8 Role description for welfare officers
•9 Parent Guide
•10 Young Person Handout
•11 Recruitment Guide
•12 Incident/Accident Reporting Form

Our Junior Player Registration Form can be found here

Information for Club Officers and Helpers

If you are a coach, assistant coach, team manager, committee or management team member, captain or vice captain of any team or any type of volunteer who has regular contact with anyone under 18 you must get a DBS (Disclosure and Barring Service) check. Junior helpers age 16 or above must also be DBS checked.

The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) have merged into the Disclosure and Barring Service (DBS) so that what used to be referred to as a 'CRB check' is now a 'DBS check.'

Our DBS Liaison Officer, Sue Merry can help guide you through the DBS process (described below). You can see what documents you will need to provide on the DBS website page:

Guide to Disclosure and Barring Service (DBS) checks

Please note that a DBS is specific to the organisation for which you are having it done - if you have a CRB/DBS from another organisation, you will still need one for Southampton Hockey Club. This is a characteristic of the DBS system, not Southampton Hockey Club.

In addition to the policies and forms listed above, the following policies and forms need to be read, agreed to and completed for those needing to complete their DBS for Southampton Hockey club:
•3 Application Form for Positions Working with Young People in Hockey
•4 Role Acceptance Form
•5 Reference Form for Positions Working with Young People in Hockey

England Hockey Online Safeguarding and Protecting Young People in Hockey Course

England Hockey Online Safeguarding and Protecting Young People in Hockey Course is specifically aimed at coaches, umpires, team captains and volunteers who are working with or responsible for persons under 18 within hockey.

What does the course involved?

This course provides a basic level of awareness to help safeguard children and young people within hockey. The course is hockey specific explaining best practice and what to do if you have a concern regarding child protection. This course takes approximately 45mins to complete and after completion you can save and print your certificate instantly. Please contact the Welfare Officer for more details

Why should my club/organisation be interested in safeguarding?

It is essential that all people that work with under 18s in hockey receive training that is appropriate to their role. Having suitably trained people within your club/organisation provides a better experience for young people, on and off the pitch and also protects coaches, umpires and all who volunteer. England Hockey strongly advise the following Club roles take the course: all Level 1 Coaches, Development Coordinators, Club Chairperson, Umpires and other CRB/DBS roles e.g. junior coordinators, assistant coaches, squad managers, etc.

The England Hockey SafeD Programme

England Hockey launched a revised programme called SafeD in Winter 2015 which offers user-friendly support across a range of subjects. It is designed to provide the Hockey Family with expert advice on how to create an environment that is young-people focused while minimising risk and maximising enjoyment for all involved.

For more information or to see the SafeD information on the England Hockey website, please use this link:

England Hockey SafeD: Safeguarding the Hockey Family